Control and compliance issues in the report
16 control and compliance findings.
Here is what they mean.
Material weaknesses involved late bank reconciliations and unreconciled HUD records. Auditors also found $3.61 million in payroll and pension overpayments and material fixed-asset adjustments.
At a glance
The highest financial-reporting control category
Issues reported in at least one earlier audit
Opinion scope varies by report year and accounting basis
Most regulatory statements received clean opinions—with an important exception.
Unmodified regulatory-basis opinion; qualified compliance opinions for four HUD programs; adverse GAAP-basis opinion.
Read the three opinion scopes
- New Jersey regulatory basis: Unmodified.
- U.S. GAAP: Adverse because the mandated regulatory basis differs from GAAP.
- Fixed assets: None
What needs to change
“Material weakness” is an audit-control classification, not an allegation of fraud. Open a finding for the condition, why it matters, the auditor's recommendation, repeat history, and the City's separately labeled response.
2019-001 · significant deficiency
· Repeat since 2014
Fixed assets
The City's completed physical-inventory project required material adjustments: $37,571,003 added to land, $31,910,756 added to machinery and equipment, and $39,171,551 removed from improvements.
Fixed assets
The City's completed physical-inventory project required material adjustments: $37,571,003 added to land, $31,910,756 added to machinery and equipment, and $39,171,551 removed from improvements.
The prior inventory was materially misstated; the net adjustment increased fixed assets by $30,310,208 to $458,787,220.
Enforce disposal and transfer policies and update the inventory perpetually so assets are safeguarded and future citywide reconstruction projects are unnecessary.
The administration will work with the CFO, Purchasing Agent, and Comptroller to revise and reinforce fixed-asset policies, especially for disposals and transfers, following the citywide inventory.
Responsible area: Fixed Asset Manager
Official report pp. 241–242
2019-002 · material weakness
· Repeat since 2016
Bank reconciliations
Year-end bank reconciliations were not completed until April 20, 2020.
Bank reconciliations
Year-end bank reconciliations were not completed until April 20, 2020.
Late reconciliations delayed detection and correction of payment, transfer, and deposit errors, delayed reporting, and could delay detection of a misappropriation.
Reconcile every bank account monthly within a reasonable period after month end, such as 15 days.
The CFO updated procedures and assigned staff to oversee reconciliations. The City stated that the process had improved and expected full compliance by the end of CY2020.
Responsible area: Chief Financial Officer
Official report p. 242
2019-003 · material weakness
· Repeat since 2011
HUD grant reconciliation
CDBG, HOME, HOPWA, and ESG receivable, reserve, and available-balance records were not reconciled to HUD's IDIS system.
HUD grant reconciliation
CDBG, HOME, HOPWA, and ESG receivable, reserve, and available-balance records were not reconciled to HUD's IDIS system.
Grant balances and disbursements could not be validated or traced; the same issue caused qualified compliance opinions for the four HUD programs.
Adopt monthly procedures that reconcile the four HUD programs to accounting records, subsidiary ledgers, and grantor reports.
Questioned costs: None noted.
The CFO will oversee account closeout and reconciliation. The Comptroller will train responsible staff, a grant accountant will maintain a manual subledger tied to IDIS, payment requests will require an IDIS activity number, and monthly reconciliations were being sent to HUD during CY2020.
Responsible area: Chief Financial Officer and City Comptroller
Official report pp. 243–245 · Includes a compliance issue
2019-004 · significant deficiency
Payroll, withholding, and pension overpayments
The City made duplicate federal and State payroll-tax and pension-withholding payments totaling $3,612,299, and six of 60 tested new-retiree calculations used incorrect salary information.
Payroll, withholding, and pension overpayments
The City made duplicate federal and State payroll-tax and pension-withholding payments totaling $3,612,299, and six of 60 tested new-retiree calculations used incorrect salary information.
Receivables were understated, reserves became negative, $3.61 million was overpaid, and at least six retirees received inaccurately calculated benefits.
Recover the overpayments, add controls over timely and accurate tax and pension remittances, and require dual review or reliable system data for new-retiree benefit calculations.
The City was pursuing all overpayments and planned to require Accounts and Control review before Treasury released payroll and pension payments.
Responsible area: Accounts and Control and Treasury
Official report p. 244
2019-005 · compliance finding
· Repeat since 2014
Funding of capital projects
The City remained out of compliance with State capital-funding rules because $13,040,080 of project costs more than five years old remained unfunded.
Funding of capital projects
The City remained out of compliance with State capital-funding rules because $13,040,080 of project costs more than five years old remained unfunded.
Old unfunded deferred charges remained on the City's books and required future financing.
Continue funding unfunded deferred charges to future taxation that are more than five years old.
Official report p. 250 · Includes a compliance issue
2019-006 · comment and recommendation
· Repeat since 2017
Interfund balances
Year-end interfund balances totaled $29,368,079, including $18,625,826 due to the Current Fund.
Interfund balances
Year-end interfund balances totaled $29,368,079, including $18,625,826 due to the Current Fund.
Amounts due to the Current Fund reduced fund balance until collected in cash.
Transfer interfund balances before year end where possible and exercise greater care over transfers to avoid unnecessary balances.
Official report p. 250
2019-007 · compliance finding
· Repeat since 2017
Tax deductions
Two of 25 Senior Citizen applications and four of 15 Veteran applications were unavailable, and three property owners received Veteran deductions despite being listed as ineligible by the Tax Assessor.
Tax deductions
Two of 25 Senior Citizen applications and four of 15 Veteran applications were unavailable, and three property owners received Veteran deductions despite being listed as ineligible by the Tax Assessor.
The City could not support sampled deductions and granted deductions to ineligible taxpayers.
Disallow deductions where the Tax Assessor shows no eligibility and retain original applications for audit.
Official report pp. 250–251 · Includes a compliance issue
2019-008 · compliance finding
· Repeat since 2018
Tax-exempt property statements
Eleven of 65 sampled exempt properties lacked either an initial statement or a current three-year further statement required by N.J.S.A. 54:4-4.4.
Tax-exempt property statements
Eleven of 65 sampled exempt properties lacked either an initial statement or a current three-year further statement required by N.J.S.A. 54:4-4.4.
The City lacked current evidence that sampled properties continued to qualify for exemption.
Obtain required further statements, follow up on nonfilers, and determine whether each property should remain exempt.
Official report p. 251 · Includes a compliance issue
2019-009 · compliance finding
· Repeat since 2018
Tax-abatement entity audits
One of 15 sampled urban-renewal entities submitted reviewed rather than audited financial statements, contrary to N.J.S.A. 40A:20-9(d).
Tax-abatement entity audits
One of 15 sampled urban-renewal entities submitted reviewed rather than audited financial statements, contrary to N.J.S.A. 40A:20-9(d).
The City did not receive the independent audit assurance required for that long-term tax-exemption agreement.
Ensure that every urban-renewal entity with a long-term tax-exemption agreement submits an annual audit.
Official report p. 251 · Includes a compliance issue
2019-010 · comment and recommendation
· Repeat since 2018
Department revenue reconciliation
Parking Enforcement and Construction Code revenue could not be reconciled to central records; duplicated credit-card receipts initially overstated revenue by more than $2 million, and about $200,000 remained unreconciled.
Department revenue reconciliation
Parking Enforcement and Construction Code revenue could not be reconciled to central records; duplicated credit-card receipts initially overstated revenue by more than $2 million, and about $200,000 remained unreconciled.
Department revenue was materially overstated before reversals, and the remaining difference could not be validated.
Reconcile department collections monthly, prevent duplicate entries, and record bank-statement receipts only after confirming they were not already reported and investigating the omission.
Official report pp. 251–252
2019-011 · compliance finding
· Repeat since 2017
48-hour deposit rule
Parking Enforcement failed to remit receipts within the statutory 48-hour period in nine of 25 items tested.
48-hour deposit rule
Parking Enforcement failed to remit receipts within the statutory 48-hour period in nine of 25 items tested.
The City did not comply with N.J.S.A. 40A:4-15 and did not make the sampled cash promptly available to Treasury.
Require Parking Enforcement to remit cash receipts to Treasury within 48 hours.
Official report p. 252 · Includes a compliance issue
2019-012 · compliance finding
Procurement resolutions
For one of 25 sampled vendors paid more than $40,000, the City could not provide the governing-body resolution awarding the contract.
Procurement resolutions
For one of 25 sampled vendors paid more than $40,000, the City could not provide the governing-body resolution awarding the contract.
The City could not demonstrate that the sampled contract was approved as required by public-contracting law.
Comply with N.J.S.A. 40A:11-4 and 40A:11-5 and retain award resolutions for every contract above the applicable threshold.
Official report p. 252 · Includes a compliance issue
2019-013 · comment and recommendation
Payroll Clearing Fund closing
Payroll Clearing Fund records contained debit-balance reserves, repeated pension and widow-payment posting errors, unrecorded $3,612,299 overpayments, misplaced refunds, and a stale deposit in transit.
Payroll Clearing Fund closing
Payroll Clearing Fund records contained debit-balance reserves, repeated pension and widow-payment posting errors, unrecorded $3,612,299 overpayments, misplaced refunds, and a stale deposit in transit.
Posting errors obscured overpayments, reserve shortfalls, and the Fund's actual cash and reserve position.
Implement a formal closing process with regular review of Payroll Clearing reserves to correct errors, identify overpayments, and prevent reserve overexpenditures.
Official report p. 252
2019-014 · compliance finding
Compensated-absence support
The City did not provide detail supporting $108,405,162 of its reported $125,760,558 compensated-absence obligation.
Compensated-absence support
The City did not provide detail supporting $108,405,162 of its reported $125,760,558 compensated-absence obligation.
Most of the reported employee-leave liability could not be audited or validated.
Maintain and provide detailed support for the compensated-absence obligation.
Official report pp. 252–253 · Includes a compliance issue
2019-015 · comment and recommendation
Municipal Court ticket voids
Of 25 voided Municipal Court tickets tested, 14 lacked prosecutor or supervisor approval and nine contained only the officer's signature.
Municipal Court ticket voids
Of 25 voided Municipal Court tickets tested, 14 lacked prosecutor or supervisor approval and nine contained only the officer's signature.
The Court could not demonstrate proper independent approval for most sampled ticket voids.
Ensure that every voided ticket has properly documented approvals.
Official report p. 253
2019-016 · comment and recommendation
· Repeat since 2016
Municipal Court management report
The December 2019 management report showed substantial backlogs in dismissal, suspension, failure-to-appear, warrant, and assigned-but-not-issued ticket categories.
Municipal Court management report
The December 2019 management report showed substantial backlogs in dismissal, suspension, failure-to-appear, warrant, and assigned-but-not-issued ticket categories.
Large unresolved ticket inventories delayed case disposition and left stale records in the Automated Traffic System.
Review the tickets, determine their disposition, and remove resolved items from the Automated Traffic System.
Official report p. 253
Choose a report year
CY is a calendar year, FY is the older June-ending fiscal year, and TY2010 is the transition period. Comparative CY2022 also represents CY2021.
Official PDF archive
Supporting source evidence, not the primary reading experience. Independent audits only; budgets and Annual Financial Statements are separate.
| Report | Years covered | Source |
|---|---|---|
| CY2025 | 2025, 2024 | Open official PDF |
| CY2024 | 2024, 2023 | Open official PDF |
| CY2023 | 2023, 2022 | Open official PDF |
| CY2022 |
2022, 2021
No separate CY2021 report was published; this comparative audit covers both 2022 and 2021.
|
Open official PDF |
| CY2020 | 2020, 2019 | Open official PDF |
| CY2019 | 2019, 2018 | Open official PDF |
| CY2018 | 2018, 2017 | Open official PDF |
| CY2017 | 2017, 2016 | Open official PDF |
| CY2016 | 2016, 2015 | Open official PDF |
| CY2015 | 2015, 2014 | Open official PDF |
| CY2014 | 2014, 2013 | Open official PDF |
| CY2013 | 2013, 2012 | Open official PDF |
| CY2012 | 2012, 2011 | Open official PDF |
| CY2011 |
2011, 2010
This report covers CY2011 and the 2010 transition year.
|
Open official PDF |
| TY2010 |
2010
Transition-year report for the period ending December 31, 2010; it also compares the fiscal year ending June 30, 2010.
|
Open official PDF |
| FY2010 | 2010 | Open official PDF |
| FY2009 | 2009 | Open official PDF |
| FY2008 | 2008 | Open official PDF |
| FY2007 | 2007 | Open official PDF |
| FY2006 | 2006 | Open official PDF |
Project Solomon is independent of the City of Jersey City. Structured audit facts are manually source-checked; City management responses are unaudited.