At a glance

Numbered findings
16

Control and compliance issues in the report

Material weaknesses
2

The highest financial-reporting control category

Repeat findings
11

Issues reported in at least one earlier audit

Opinion scope
See report opinion

Opinion scope varies by report year and accounting basis

The opinion is not a pass/fail grade

Most regulatory statements received clean opinions—with an important exception.

Unmodified regulatory-basis opinion; qualified compliance opinions for four HUD programs; adverse GAAP-basis opinion.

Read the three opinion scopes
  • New Jersey regulatory basis: Unmodified.
  • U.S. GAAP: Adverse because the mandated regulatory basis differs from GAAP.
  • Fixed assets: None
Every numbered finding

What needs to change

“Material weakness” is an audit-control classification, not an allegation of fraud. Open a finding for the condition, why it matters, the auditor's recommendation, repeat history, and the City's separately labeled response.

2019-001 · significant deficiency · Repeat since 2014

Fixed assets

The City's completed physical-inventory project required material adjustments: $37,571,003 added to land, $31,910,756 added to machinery and equipment, and $39,171,551 removed from improvements.

Why it matters

The prior inventory was materially misstated; the net adjustment increased fixed assets by $30,310,208 to $458,787,220.

Auditor recommendation

Enforce disposal and transfer policies and update the inventory perpetually so assets are safeguarded and future citywide reconstruction projects are unnecessary.

City response · unaudited

The administration will work with the CFO, Purchasing Agent, and Comptroller to revise and reinforce fixed-asset policies, especially for disposals and transfers, following the citywide inventory.

Responsible area: Fixed Asset Manager

Official report pp. 241–242

2019-002 · material weakness · Repeat since 2016

Bank reconciliations

Year-end bank reconciliations were not completed until April 20, 2020.

Why it matters

Late reconciliations delayed detection and correction of payment, transfer, and deposit errors, delayed reporting, and could delay detection of a misappropriation.

Auditor recommendation

Reconcile every bank account monthly within a reasonable period after month end, such as 15 days.

City response · unaudited

The CFO updated procedures and assigned staff to oversee reconciliations. The City stated that the process had improved and expected full compliance by the end of CY2020.

Responsible area: Chief Financial Officer

Official report p. 242

2019-003 · material weakness · Repeat since 2011

HUD grant reconciliation

CDBG, HOME, HOPWA, and ESG receivable, reserve, and available-balance records were not reconciled to HUD's IDIS system.

Why it matters

Grant balances and disbursements could not be validated or traced; the same issue caused qualified compliance opinions for the four HUD programs.

Auditor recommendation

Adopt monthly procedures that reconcile the four HUD programs to accounting records, subsidiary ledgers, and grantor reports.

Questioned costs: None noted.

City response · unaudited

The CFO will oversee account closeout and reconciliation. The Comptroller will train responsible staff, a grant accountant will maintain a manual subledger tied to IDIS, payment requests will require an IDIS activity number, and monthly reconciliations were being sent to HUD during CY2020.

Responsible area: Chief Financial Officer and City Comptroller

Official report pp. 243–245 · Includes a compliance issue

2019-004 · significant deficiency

Payroll, withholding, and pension overpayments

The City made duplicate federal and State payroll-tax and pension-withholding payments totaling $3,612,299, and six of 60 tested new-retiree calculations used incorrect salary information.

Why it matters

Receivables were understated, reserves became negative, $3.61 million was overpaid, and at least six retirees received inaccurately calculated benefits.

Auditor recommendation

Recover the overpayments, add controls over timely and accurate tax and pension remittances, and require dual review or reliable system data for new-retiree benefit calculations.

City response · unaudited

The City was pursuing all overpayments and planned to require Accounts and Control review before Treasury released payroll and pension payments.

Responsible area: Accounts and Control and Treasury

Official report p. 244

2019-005 · compliance finding · Repeat since 2014

Funding of capital projects

The City remained out of compliance with State capital-funding rules because $13,040,080 of project costs more than five years old remained unfunded.

Why it matters

Old unfunded deferred charges remained on the City's books and required future financing.

Auditor recommendation

Continue funding unfunded deferred charges to future taxation that are more than five years old.

Official report p. 250 · Includes a compliance issue

2019-006 · comment and recommendation · Repeat since 2017

Interfund balances

Year-end interfund balances totaled $29,368,079, including $18,625,826 due to the Current Fund.

Why it matters

Amounts due to the Current Fund reduced fund balance until collected in cash.

Auditor recommendation

Transfer interfund balances before year end where possible and exercise greater care over transfers to avoid unnecessary balances.

Official report p. 250

2019-007 · compliance finding · Repeat since 2017

Tax deductions

Two of 25 Senior Citizen applications and four of 15 Veteran applications were unavailable, and three property owners received Veteran deductions despite being listed as ineligible by the Tax Assessor.

Why it matters

The City could not support sampled deductions and granted deductions to ineligible taxpayers.

Auditor recommendation

Disallow deductions where the Tax Assessor shows no eligibility and retain original applications for audit.

Official report pp. 250–251 · Includes a compliance issue

2019-008 · compliance finding · Repeat since 2018

Tax-exempt property statements

Eleven of 65 sampled exempt properties lacked either an initial statement or a current three-year further statement required by N.J.S.A. 54:4-4.4.

Why it matters

The City lacked current evidence that sampled properties continued to qualify for exemption.

Auditor recommendation

Obtain required further statements, follow up on nonfilers, and determine whether each property should remain exempt.

Official report p. 251 · Includes a compliance issue

2019-009 · compliance finding · Repeat since 2018

Tax-abatement entity audits

One of 15 sampled urban-renewal entities submitted reviewed rather than audited financial statements, contrary to N.J.S.A. 40A:20-9(d).

Why it matters

The City did not receive the independent audit assurance required for that long-term tax-exemption agreement.

Auditor recommendation

Ensure that every urban-renewal entity with a long-term tax-exemption agreement submits an annual audit.

Official report p. 251 · Includes a compliance issue

2019-010 · comment and recommendation · Repeat since 2018

Department revenue reconciliation

Parking Enforcement and Construction Code revenue could not be reconciled to central records; duplicated credit-card receipts initially overstated revenue by more than $2 million, and about $200,000 remained unreconciled.

Why it matters

Department revenue was materially overstated before reversals, and the remaining difference could not be validated.

Auditor recommendation

Reconcile department collections monthly, prevent duplicate entries, and record bank-statement receipts only after confirming they were not already reported and investigating the omission.

Official report pp. 251–252

2019-011 · compliance finding · Repeat since 2017

48-hour deposit rule

Parking Enforcement failed to remit receipts within the statutory 48-hour period in nine of 25 items tested.

Why it matters

The City did not comply with N.J.S.A. 40A:4-15 and did not make the sampled cash promptly available to Treasury.

Auditor recommendation

Require Parking Enforcement to remit cash receipts to Treasury within 48 hours.

Official report p. 252 · Includes a compliance issue

2019-012 · compliance finding

Procurement resolutions

For one of 25 sampled vendors paid more than $40,000, the City could not provide the governing-body resolution awarding the contract.

Why it matters

The City could not demonstrate that the sampled contract was approved as required by public-contracting law.

Auditor recommendation

Comply with N.J.S.A. 40A:11-4 and 40A:11-5 and retain award resolutions for every contract above the applicable threshold.

Official report p. 252 · Includes a compliance issue

2019-013 · comment and recommendation

Payroll Clearing Fund closing

Payroll Clearing Fund records contained debit-balance reserves, repeated pension and widow-payment posting errors, unrecorded $3,612,299 overpayments, misplaced refunds, and a stale deposit in transit.

Why it matters

Posting errors obscured overpayments, reserve shortfalls, and the Fund's actual cash and reserve position.

Auditor recommendation

Implement a formal closing process with regular review of Payroll Clearing reserves to correct errors, identify overpayments, and prevent reserve overexpenditures.

Official report p. 252

2019-014 · compliance finding

Compensated-absence support

The City did not provide detail supporting $108,405,162 of its reported $125,760,558 compensated-absence obligation.

Why it matters

Most of the reported employee-leave liability could not be audited or validated.

Auditor recommendation

Maintain and provide detailed support for the compensated-absence obligation.

Official report pp. 252–253 · Includes a compliance issue

2019-015 · comment and recommendation

Municipal Court ticket voids

Of 25 voided Municipal Court tickets tested, 14 lacked prosecutor or supervisor approval and nine contained only the officer's signature.

Why it matters

The Court could not demonstrate proper independent approval for most sampled ticket voids.

Auditor recommendation

Ensure that every voided ticket has properly documented approvals.

Official report p. 253

2019-016 · comment and recommendation · Repeat since 2016

Municipal Court management report

The December 2019 management report showed substantial backlogs in dismissal, suspension, failure-to-appear, warrant, and assigned-but-not-issued ticket categories.

Why it matters

Large unresolved ticket inventories delayed case disposition and left stale records in the Automated Traffic System.

Auditor recommendation

Review the tickets, determine their disposition, and remove resolved items from the Automated Traffic System.

Official report p. 253

Historical audits

Choose a report year

CY is a calendar year, FY is the older June-ending fiscal year, and TY2010 is the transition period. Comparative CY2022 also represents CY2021.

Official PDF archive

Supporting source evidence, not the primary reading experience. Independent audits only; budgets and Annual Financial Statements are separate.

ReportYears coveredSource
CY2025 2025, 2024 Open official PDF
CY2024 2024, 2023 Open official PDF
CY2023 2023, 2022 Open official PDF
CY2022 2022, 2021
No separate CY2021 report was published; this comparative audit covers both 2022 and 2021.
Open official PDF
CY2020 2020, 2019 Open official PDF
CY2019 2019, 2018 Open official PDF
CY2018 2018, 2017 Open official PDF
CY2017 2017, 2016 Open official PDF
CY2016 2016, 2015 Open official PDF
CY2015 2015, 2014 Open official PDF
CY2014 2014, 2013 Open official PDF
CY2013 2013, 2012 Open official PDF
CY2012 2012, 2011 Open official PDF
CY2011 2011, 2010
This report covers CY2011 and the 2010 transition year.
Open official PDF
TY2010 2010
Transition-year report for the period ending December 31, 2010; it also compares the fiscal year ending June 30, 2010.
Open official PDF
FY2010 2010 Open official PDF
FY2009 2009 Open official PDF
FY2008 2008 Open official PDF
FY2007 2007 Open official PDF
FY2006 2006 Open official PDF

Project Solomon is independent of the City of Jersey City. Structured audit facts are manually source-checked; City management responses are unaudited.